Can we have alcohol at our event? Yes. Alcohol is allowed at events at the Hall under our community premises licence, with our agreement.

Can we sell alcohol? Yes, but only with our written approval in advance. Alcohol must not be sold unless it has been authorised by the Hall.

Do we need a Temporary Event Notice (TEN)? Usually no. Our community licence already covers alcohol at most events. A TEN is only needed in unusual situations, such as selling alcohol outside our licensed hours.

Can we run our own bar? Possibly. You can either ask us to run the bar (subject to availability), or use your own staff or volunteers. Bar arrangements, serving times and responsible person(s) must be agreed in advance.

Can we bring our own alcohol? Sometimes. For private events, this may be allowed, but all alcohol arrangements must be agreed with us beforehand. Alcohol must not be sold without permission.

What about tickets that include a drink or raffles with alcohol prizes? These are usually fine under our licence, as long as they are agreed in advance and follow the rules.

Is there a bar at the Hall? Yes. There is a bar in the Committee Room. Please contact us for details.

What do we need to do if alcohol is planned? If alcohol is involved in any way, you must complete the Alcohol at Your Event form. This helps us make sure everything is covered and approved.

Do I need a food hygiene certificate to serve food? If you’re preparing or serving food to the public (even if not for profit), at least one person involved should hold a Level 2 Food Hygiene Certificate. This is not required for private parties where food is not sold or widely shared.

Can I sell food at my event? Yes, but you are responsible for complying with food safety regulations. If you’re trading (e.g. selling cakes, meals, or snacks), you may need to be registered with your local authority as a food business.

Do I need to tell anyone if I’m serving food? Yes. Please inform us at the time of booking if food will be served, and especially if it will be sold or provided to the public. This helps ensure the hall’s insurance and licensing obligations are met.

Is there a kitchen I can use? Yes, the hall has a fully equipped kitchen with crockery and place settings (max. 80). Please add the kitchen to your booking if required.

Can I use my own caterer or bring homemade food? Yes. External caterers are welcome, and homemade food is permitted, but food safety is your responsibility. All caterers must leave the kitchen clean and tidy.

Do you provide plates, cutlery, or serving equipment? We provide place settings and basic kitchen equipment. You’ll need to bring any special equipment (e.g. chafing dishes, table linen).

Are there any allergen requirements? Yes. If you’re selling or giving away food, you must clearly display allergen information. This is a legal requirement under Natasha’s Law.

Do you have refrigeration or food storage facilities? The kitchen includes a fridge, but space may be limited. Please let us know if you need cold storage during your event.

Is food waste disposal available? Basic bin facilities are available, but hirers are asked to take food waste and rubbish away after the event.

Food at your event? Please complete the form - link below

Can I play music at my event? Yes. Music is allowed at events in the hall and on the field. Please let us know at the time of booking if you plan to include music, whether recorded or live.

Do I need a licence to play music? The hall holds a PRS/PPL licence covering general background music and most live music at private or community events. However, commercial hirers (e.g. running a business or class for profit) may need their own PRS/PPL licence, especially if music is central to the activity. The hall’s licence does not cover dramatic performances (see below).

Can I have a live band or DJ? Yes, live bands and DJs are welcome in the hall. For outdoor music (e.g. on the playing field), please contact us first, as this may require additional permissions.

Are there any noise limits? Yes. Out of respect for local residents, music must finish by 11pm. Doors and windows should remain closed during loud indoor performances. Outdoor music must be approved in advance and may have volume restrictions.

Can I use the hall’s sound system? We do not currently provide a sound system for hirers. You are welcome to bring your own PA, speakers, or microphone equipment.

Is there a piano or any musical equipment available? No instruments are provided. You are welcome to bring your own, but please let us know if you are bringing large items such as drums or amplifiers.

Can I play music outside? Music may be permitted on the field by prior agreement. Please let us know during booking so we can ensure appropriate permissions and risk assessments are in place.

Can I perform a pantomime, musical, or play with music? Yes, but these types of performances are not covered by the hall’s PRS licence. You must obtain the appropriate performance licence from the script publisher or rights holder. You will also need permission to use any copyrighted music, including backing tracks, and ensure any fees or royalties are paid. Please discuss with us early if you are planning this type of event.

Will I need to complete any extra forms? Yes. If music is a key part of your event (such as a live band, DJ, dance class, or musical), we ask you to complete a 'Music at Your Event' form to help us meet licensing obligations. Please use the link below.

Do we need a safeguarding policy for our event? Yes, if your event involves children, young people (under 18), or adults at risk, you must have appropriate safeguarding procedures in place. This includes having a designated person responsible for safeguarding and clear reporting procedures for any concerns.

Does the hall have its own safeguarding policy? Yes. The Committee has an overarching safeguarding policy that outlines our responsibilities as venue managers. However, responsibility for safeguarding at any event lies with the hirer or event organiser.

Who is responsible for safeguarding during our event? The hirer or organiser is fully responsible for safeguarding during their event. You must ensure all staff, volunteers, and performers are properly supervised and, where required, DBS checked.

Do we need DBS checks for our volunteers or staff? If your event includes unsupervised access to children or adults at risk, appropriate DBS checks are required by law. For supervised activities or one-off events, risk assessments and clear adult-to-child ratios may be sufficient, but the responsibility remains with the organiser.

Do we need to inform the Committee of safeguarding arrangements? Yes. If your event includes children or adults at risk, we ask that you provide brief details of your safeguarding measures when booking. This helps ensure everyone’s safety and that we are meeting our legal obligations.

Can we run a children’s club, class, or workshop at the hall? Yes, but you must have your own safeguarding policy, relevant insurance, and, where required, DBS checks in place. You may also need to provide a copy of your safeguarding policy when booking.

What if there is a safeguarding concern during an event? If anyone is at immediate risk, call 999. For non-urgent concerns during your event, follow your own organisation’s safeguarding procedures. You should also inform the Committee as soon as possible so that we can record and, if necessary, escalate the concern.

Are there child protection posters or contacts available in the hall? Yes. Emergency safeguarding contacts and procedures are displayed in the entrance foyer. We also recommend that organisers provide clear safeguarding information to parents or carers attending their event.

Children or adults at risk at your event? If yes, please complete our Safeguarding Confirmation form - link below.

Do I need to complete a risk assessment for my event? Yes, in most cases. All hirers are responsible for ensuring the safety of their event and the people attending. A basic written risk assessment is required if your event involves more than just a small private gathering, or if you are using equipment, running activities, or serving food or alcohol.

What should a risk assessment include? Your risk assessment should identify any potential hazards related to your event, who might be harmed, and what you are doing to reduce the risks. It doesn’t have to be complicated — a simple table listing risks and control measures is usually sufficient.

Do I need a risk assessment for a children’s party or private event? If your event is entirely private and low-risk (e.g. a family party with no hired entertainers, public access, or high-risk activities), a formal risk assessment may not be required. However, you are still responsible for safety and we recommend thinking through any potential risks in advance.

What types of events always need a risk assessment? Risk assessments are required for public events, any activity involving children or vulnerable adults, use of external equipment (e.g. bouncy castles), sporting or physical activities, use of the field or MUGA, catering or food sales, alcohol, or large numbers of people.

Who is responsible for the risk assessment? The hirer is always responsible for completing a risk assessment for their own event. If your event is being delivered by an outside provider, such as a caterer or entertainer, they must provide their own assessment and insurance.

Do I need to send the risk assessment to the hall? Yes. For public or higher-risk events, we ask that a copy of your risk assessment is provided in advance. This helps us ensure the hall and field are used safely and may be required by our insurers.

Do you provide a risk assessment template? Yes. A simple template is available via the link below.

Do you carry out your own risk assessments? Yes. The Committee carries out regular risk assessments of the hall and field as part of our legal duty. This includes annual health and safety checks and routine inspections of facilities and equipment.

Planning an event requiring a risk assessment? Please complete the Risk Assessment template - link below.

Can I use my own electrical equipment at the hall? Yes, you are welcome to bring your own electrical equipment, such as laptops, projectors, speakers, or catering appliances. However, all equipment must be in good working order and safe to use.

Does my equipment need to be PAT tested? We recommend that any electrical items brought into the hall are PAT tested, especially if used regularly or at public events. This is a legal requirement for some organisations and helps to ensure everyone’s safety.

Can I use extension leads or adaptors? Yes, but please use them responsibly. Avoid overloading sockets and ensure that all extension leads are in good condition. Cable trip hazards must be secured and clearly visible.

Are there enough sockets available? Yes, the hall and committee room have multiple standard sockets. If you have specific requirements for high-powered appliances or multiple devices, please let us know before your event.

Can I run equipment outdoors? Use of electrical equipment outdoors (e.g. on the field or MUGA) must be agreed in advance and only allowed with weather-safe cabling and appropriate safety measures. Generators are not permitted without prior approval.

Am I responsible for damage or accidents caused by my equipment? Yes. Hirers are fully responsible for the safe use of any equipment they bring into the building or field, including any injury or damage that may result from its use.

What happens if equipment trips the power? If your equipment causes a power cut or trips the electrics, please notify a trustee immediately. Repeated issues may result in equipment being prohibited for future use.

Using your own electrical equipment? Please complete the 'Electrical Equipment' form - link below

Do you have insurance for the hall and field? Yes. The Committee holds public liability insurance covering the facilities and normal use.

Do I need my own insurance? Yes, if you are running a public event, selling goods or food, hiring external providers, or using equipment. Private hirers may not need separate insurance, but you are still responsible for safety.

Are bouncy castles or inflatables covered? No. These must be hired from a company with their own public liability insurance. You must provide evidence of this before your event.

Are performers, caterers, or traders covered by your insurance? No. All third-party providers must have their own insurance. It is your responsibility to check and provide proof.

Can I get insurance through the hall? No. We do not provide cover for hirers. Event insurance is available from various providers online if needed.

Insuring your event? Please complete the 'Insurance Confirmation' form - link below